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Configurable, Flexible Web Design
Today’s courts function in a dynamic environment. Changing laws, regulations, budgeting and staffing put constant pressure on the court to adapt to new landscapes. eCourt’s design supports the court manager in this constant battle to maintain service levels. With its user-friendly, highly configurable system, eCourt is readily adapted by non-technical personnel to support change without the burden of expensive customization. Screen and data changes are a snap. New database entities can be created in minutes.

Powerful, Configurable Workflow and Database Features
Most case management systems are data depositories, with automated functions that are hard-coded mysteries requiring development for the simplest change. Not with eCourt. eCourt provides configurable workflow management to automate and streamline the court’s work. You determine to whose work queue, and under what conditions, work will be pushed. You monitor all under your supervisory dashboard to maintain the health of the process. If a staff member is absent, just reallocate the work from your dashboard. Vacations coming up? eCourt displays advanced metrics so you can coordinate your workforce to meet coming workload deadlines.

Topics:
All Case Types - All Databases - Configurability - Configurable Navigation - Configurable Screens - Configurable Data Elements - Configurable Business Rules - Configurable Financial Distributions - Case Management - Calendaring - Accounting - Documents - Document management - Dynamic Advanced Searching and Ad-Hoc Reporting - Courtroom - Case notes - Public Portal - Technology - Security - Database agnostic - Design

All Case Types
Whether you manage a trial, appellate or administrative court, eCourt’s configurability supports all case types. Combined with eCourt’s overall UI and database configurability, these tools reduce the effort needed to accommodate different desires and approaches to solving problems.
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All Databases
eCourt is “database agnostic” and supports leading relational databases. You choose the database that suits you.
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Configurability
eCourt’s configurability reduces the programming efforts needed to accommodate the differing needs of the Courts. Thus eCourt’s tools give you control over the application and allow you to use existing resources.
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Configurable Navigation
eCourt’s Site Navigation Manager allows you to adjust the general navigation of the system to perfectly fit the needs of the specific user role.
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Configurable Screens
Our Screen Builder utility enables you to not only control the data being displayed on case management screens, but it also provides functionality to display the data in different views and styles (columnar vs. tree, grouping, different colors and icons, etc.) for different users.
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Configurable Data Elements
Our Metadata Tool enables administrators to precisely meet any new requirements by extending our baseline database tables. This includes creating new entities and fields, creating relations between different tables, and assign data types to the fields. With some additional configuration using the Screen Builder, a new form can be quickly created and modified in a fraction of the time that older systems would require for similar changes.
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Configurable Business Rules
These types of rules are used to represent behaviors of the type IF condition THEN action. For example, “IF pending charges still exist, THEN the case cannot be disposed”. Through a web administrative interface, users with appropriate security can create and manage business rules in real-time without changing the underlying code.
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Configurable Financial Distributions
Our Auto-assessment Engine allows you to modify the distribution of funds to the proper general ledger accounts.
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Case Management
Data entry
Totally defined by you using eCourt’s configurable forms tool, data entry at case initiation, and with inserts and updates, is suited to your specific needs. If those needs change, you just update the form and it becomes instantly available to your users.
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Calendaring
All events can be quickly scheduled, rescheduled, reassigned, and canceled. The system contains built-in conflict checking across rooms, judges, attorneys, law enforcement, and other participants. Configurable time slots allow the court to determine, in advance, which events will be heard by which judge, in what location, and on what dates and times. This allows the court to automatically schedule all cases upon case initiation, or a subset of them, according to specific rules.
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Accounting
Cashiering is simple, and when coupled with workflow, invoicing is automatic upon the filing of a case or a document. The system calculates, applies and distributes fines and fees in accordance with your rules. Functionality includes:

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Documents
Documents are created in .rtf format (Word, WordPerfect) through eCourt’s powerful document template feature. This, along with eCourt’s conditional rule functionality, gives you unmatched control over your documents. Workflow can automatically generate documents based upon predefined rules and emailed to the recipients (or printed for mailing).
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Document management
Because we believe there is no need to develop components that already exist, eCourt takes advantage of third-party software wherever appropriate. This includes document management systems, and some software that enables courts to take advantage of much more versatile reporting and accounting packages. With its Web services API, eCourt can integrate with the document management system of your choice (we have fully integrated with Hyland’s OnBase, and completed initial integration testing with Documentum).
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Dynamic Advanced Searching and Ad-Hoc Reporting
Along with a library of pre-defined searches, you can compose custom searches across all case elements in the database. The criteria for these inquiries can be based upon the range of parameters you require such as case type, case number, unique person identifier, statute number or charge, docket code, calendar date, event type, or date, etc. Search results can be sorted by column and “drill down” into case information via hyperlinks. They can also be downloaded as Microsoft Excel documents.
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Courtroom
With its Minutes functionality, eCourt provides tools to enable users to quickly record information in the courtroom using pre-defined templates, cut and paste, use short-cut keys, and optionally use a bar code reader to select commonly used text. Most importantly, information recorded through minutes is posted directly to the CMS eliminating the need to double enter the information. eCourt’s workflow tools can then, for example, process the information according to rules established by the Courts (send out alerts, schedule an event, etc.).
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Case notes
Case notes can be entered on a case with private, public, and role-only access. Users can communicate with each other using the notes features.
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Public Portal
eCourt’s Public Portal, which also consumes eCourt’s API, provides the public-facing efiling and searching features, each of which automatically replicates configuration changes from the core application. This eliminates the needless delays caused when deploying unrelated case management and efiling systems.
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Technology
eCourt is an n-tier, web-based application developed on Java 2 Enterprise Edition (J2EE) platform, an industry standard. A principle reason we went with J2EE is that it provides a superior match of cross-platform flexibility and performance relative to competing application environments. As a result, you can leverage your existing software investments.
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Security
eCourt has constructed a sophisticated security paradigm based on the Acegi Security Framework (http://www.acegisecurity.org). This approach allows administrators to design their own flexible operational hierarchies of security levels using criteria such as agency, case type, role, etc.
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All application objects (system functions, cases, business rules, forms, reports, etc.) are passed through a security audit to check user privileges before proceeding with a transaction. Additionally, eCourt allows for a number of sensitivity settings for case data including private, sealed confidential, and medically sensitive.
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Database agnostic
eCourt runs on any modern JDBC-compliant database management system. Whether your shop prefers Microsoft SQL, Oracle or MySQL, eCourt will perform on each.
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Design
The core design pattern of eCourt is the Model-View-Controller (MVC) pattern, a proven, established methodology of architecting enterprise web applications. MVC separates design concerns (data persistence and behavior, presentation, and control), decreasing code duplication, centralizing control, and making the application more easily modifiable.
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